Monitoring across every person and site
Licences, training, right to work and vetting, held against requirements you set for the whole company or for a single site.
Workforce compliance for security and facilities management
Every officer cleared. Every site covered. Every shift ready.
Aegis Nexis keeps licences, training and right-to-work records in one place, shows what runs out next, and connects it to the rota. Your people get to do good work with confidence. Your clients get to see it.
- Built for UK security and FM
- Many companies, fully separated
- Company, clients, sites, people
- Early stage: first pilots forming
The idea
Compliance should lift your people, not trip them up
Licensed, trained, checked and ready is what makes a security officer or a facilities operative trusted on a client's site. Keeping that true across hundreds of people and dozens of sites is the hard part. We make it visible.
Today, often
Records live in spreadsheets, inboxes and drawers
With Aegis Nexis
One register for every licence, certificate and check
Today, often
A lapse is found after the shift has been worked
With Aegis Nexis
You see what runs out next, while there is time to renew
Today, often
An audit or a client query means a scramble
With Aegis Nexis
Every approval is recorded with who, what and when
The compliance control tower
See it before it happens
Most tools tell you what is true today. Aegis Nexis also shows what will be true on the day someone is rostered to work: it compares what every person holds with what you require, then looks forward along the rota.
A forecast that sees lapses coming
Eight weeks ahead, site by site, and a list of rostered shifts where someone will not be covered on the day. It is worked out from known expiry dates and the rota, so the dates are certain, not guessed.
A score you can read
A compliance score for each person, site and your whole company, with the working shown. A met requirement counts fully, one due soon counts 70%, a lapse counts nothing. Rules you can change, not a black box.
One screen, three levels
The control tower ranks sites by risk, lists who needs action and why, and shows each officer their own readiness on their phone.
Evidence with a human check
Officers photograph documents. A named manager approves or rejects each one. Nothing counts until a person has approved it.
An audit report you can print
A dated report for the whole company, one client or one site: each person's status, the latest SIA register and right-to-work checks, and who approved what and when. Print it or save it as a PDF.
Tasks open and close themselves and escalate inside the app. Automatic alerts by text and email are the next thing we are building, so today someone has to be looking at the screen or the control-room board.
AI that helps and never decides
Faster checks, with a person in charge
AI features are off until a company's owner switches them on. When on, they suggest. They never approve a record, change a score or send anything on their own.
Built, in testing
Document reading
Ask the AI to read a photographed licence or certificate and compare it with what was typed. A manager checks the photo and decides. The photo is sent to an AI provider to read the text.
Built, in testing
Weekly briefing
A plain-English summary of your figures. People and sites are replaced by labels before anything is sent, so names never leave your account.
We use "AI" to mean language and vision models doing these jobs. We do not claim a learned prediction model: that needs history that only builds up with use, and we will say so when it exists.
Your control room
The first to know. The first to call.
One live board for your operators: missed shift starts, overdue welfare checks, shifts about to start and open shifts. The officer's phone number is one tap away, and every call is logged.
- Missed starts flagged ten minutes after the shift should have begun.
- Lone-worker welfare checks that are overdue, most overdue first.
- Record "confirmed by phone" so the shift record stays complete.
- No email needed: officers and operators sign in with a username.
And the day-to-day tools
Everything between hired and ready to work
A rota everyone can read
A weekly roster by person and site, open shifts, and overlap protection. Officers see their own shifts on their phone.
Lone-worker check-ins
Officers confirm they are safe with a four-digit key set by their manager. Wrong keys lock out. Overdue checks show on your control-room board.
Forms for the field
Handover, patrol, incident and vehicle forms that sit with the shift and site. Once sent they cannot be edited, so the record stands.
Register and right-to-work checks
Record that you checked the SIA register or a person's right to work, how, when and by whom. A follow-up date becomes an item on the dashboard.
Sign-ins without email
Give an officer a username, password and check-in key in person. They choose their own password at first sign-in.
Companies, clients and sites
Each company's data is separate. Inside a company, clients and their sites are organised the way you serve them.
Built for how you really work
Many clients. Many sites. Nothing crosses.
A security company serves many clients, each with several sites. Aegis Nexis is organised the same way, and every company's data is kept entirely apart from every other company's.
Your companyIts own people, records, rota and settings. Invisible to every other company.
Your clientsThe customers you serve, held inside your company only.
Their sitesEach site sits under one client, with a position on the map.
Your peopleOfficers see their own shifts and records. Managers see their whole company.
Designed for the phone in the officer's hand
Clear screens. Big targets. No hunting.
An officer's day on one screen: what needs attention, what is coming up, and where to send a new certificate. A manager's view starts with where to look first.
Hi JamesTONIGHTYou're cleared
Canary Wharf Tower B19:00 – 07:00 · hourly welfare checkStart shiftOne thing to doYour SIA licence runs out in 28 days. Renew it, then send a photo.
SIA licence28 days
First aid at workClear
Right to workClear
HomeShiftsCheck inMe
87%
WED 12 NOVThree things get your team to 100% this week.
PREDICTED · 8 WEEKS3 shifts at risk
Canary Wharf B78 · High
Stratford Retail52 · Watch
Leeds Data Centre14 · Clear
Screens are illustrative and use made-up data. The working app and web dashboard use this same design.
Where we are
Early, honest and moving fast
The core product is built and tested, and we are looking for the first security and FM companies to shape it with. We would rather show you what works today than promise what does not exist yet.
- Register, requirements, score, forecastBuilt, in testing
- Evidence review, checks, rota, formsBuilt, in testing
- AI document reading and weekly briefingBuilt, in testing
- Control-room board: missed starts, welfare callsBuilt, in testing
- Tasks that open, assign, escalate and close themselvesBuilt, in testing
- Automatic text and email alertsNext
- Offline recording and QR patrol checkpointsPlanned
- Renewal-pattern insights from your own historyNeeds history
- A learned risk modelLater
- Full audit pack and bulk importPlanned
Run a pilot
Bring your people, your clients and your sites. We will bring the rest.